Grants and Operations Administrator
Position Title: Grants and Operations Administrator
Location: The Trust’s office in West London
Reporting to: Grants Manager
Grade and salary: Grade B £31,659
Contract terms: Permanent, 37.5 hours a week
The Sigrid Rausing Trust is a grant-making foundation based in London. Founded in 1995, its purpose is to promote the values and principles of human rights, equality and the rule of law, and to preserve nature from further degradation. In pursuit of these goals, the Trust supports advocacy, creativity, research and scholarship – and has given away approximately £397 million to organisations all over the world. Its 2020 budget was £40.85million. The Trust is led by ten Trustees and currently employs 25 staff. More detail on the Trust’s work can be found on its website www.sigrid-rausing-trust.org
The Grants and Operations Administrator is part of the Operations team of 8 staff, who provide a range of infrastructure services and support to the Trust, including finance, information and communications technology, grants management, governance, compliance, facilities and office services, health and safety, and human resources. The Grants and Operations Administrator provides a range of support to the Trust’s programmes and operations teams, including grants management, and communications.
The key priorities for the Grants and Operations Administrator in 2021 will include working with the Grants Manager to review and develop the grants management information systems, and ensuring effective reporting on grant-making activities. The Grants and Operations Administrator will be provided with structured development opportunities in relation to both programmatic and operational aspects of their role.
Working for the Trust
The Trust is committed to staff development. We offer various opportunities for staff to learn and develop, including an individual training budget, and management devoted to coaching and development as a grant maker. We encourage staff to attend events such as conferences, expert and donor meetings, to keep abreast of the developments in the human rights and philanthropic fields. The Trust is committed to being a good practice employer. We offer flexible working arrangements and are currently undertaking a wide-ranging review of staff benefits.
It is important to us that our organisation is diverse, so we actively encourage applications from people of all backgrounds and identities.
Purpose of the Role:
- To provide administrative, logistical, research, communications and other support to the Trust;
- To provide additional support to the wider Operations team in the delivery of tasks at key periods and provide cover as required;
- Undertake other delegated support activities as required.
- Deal with all administrative issues relating to grants, including handling correspondence, based on instructions from Programme staff and Directors, relating to applications, requests for extensions, transfers, etc;
- Assist in reviewing grant applications by undertaking initial compliance checks, and liaising with Programme team for any follow up;
- Monitor and follow up on grantee compliance with all report submissions, and any other key deliverables and assist in reviewing grant reports with supporting information such as budgets, policy documentation and other materials;
- Support the Grants Manager in maintaining effective systems for monitoring, supporting and maintaining all grants administration;
- Organise and maintain accurate programme and operational documentation and files;
- Assist the Grants Manager in research tasks related to the Trust’s compliance with relevant legal or best practice standards;
- Undertake programmatic research assignments from time to time as requested.
- Provide administrative support to grant making processes including preparation of materials and minute taking;
- Provide advice and guidance to applicants and grantees on administrative procedures, policies and practices;
- Update and maintain grants information on our website;
- Liaise with other staff and consultants to update grantee stories for the website;
- Update and maintain the Trust’s social media platforms in coordination with others.
- Provide support to the Officer Manager on operations administration with a particular focus on assisting recruitment processes in the Trust;
- Provide occasional support to programme staff in organising travel, including background research and general assistance on travel risk assessments as necessary;
- Assist with arranging training courses for all employees / new joiners.
- Provide other ad hoc support to the Operations team as needed.
Relationships and reporting lines
- Receives line management and development from the Grants Manager;
- Works closely with the Office Manager with a focus on recruitment;
- Works collaboratively with colleagues in the Operations Department, sharing information and learning and mutual support;
- Provides a range of guidance and support to grantees and potential grantees.
Knowledge, qualifications and experience
- Bachelor’s degree in a related field (such as social sciences, human rights, environmental sociology).
- A demonstrable understanding of the issues and regions of most interest to the Trust, and interest in developing this further;
- High level of literacy and numeracy;
- At least two years of work experience in an administrative role, preferably in a related field;
- Strong administration skills;
- High level of computer literacy, including experience of using Microsoft Office particularly excel, and ideally CRM, grant-making or other databases.
Key Competences, Skills and Abilities
- Excellent analytical skills and outstanding communications skills; ability to write concisely and persuasively and to present ideas confidently;
- Excellent written and spoken English. Knowledge of other languages relevant to the Trust’s focus regions a plus.
- Excellent interpersonal skills and ability to work with people at all levels and from a variety of ethnic and cultural backgrounds;
- Excellent attention to detail and commitment to high standards of delivery;
- Strong planning and organising skills and ability to project manage complex activities to time and to standard;
- Ability to manage multiple competing priorities, to work on own initiative proactively identifying problems and potential solutions;
- Facility with social media and website content management, including Wordpress and other packages a plus;
- Team player, and flexible approach to supporting others in a small team.
- Takes initiative but knows when to seek advice and guidance;
- Demonstrable interest in and commitment to human rights;
- Commitment to respect and value equality and diversity and inclusion, and understanding of how this applies to own area of work;
- Commitment to own continuing personal and professional development;
- Commitment to the vision, mission and values of SRT;
- Good judgment and self-awareness;
- Integrity, humility, flexibility and a sense of humour.
SRT is only able to consider applications from candidates who already have the right to live and work in the United Kingdom.
Please submit a 2-page CV and 2-page cover letter to apply. Please use the attached word document template for your cover letter expalining how you meet the person specification.