Grants Administrator - Lawrence Atwell’s Charity
- To act as first point of contact for all enquiries from members of the public, reviewing all incoming mail/email and handling direct calls, providing advice to potential applicants on their eligibility and liaising with other Charities staff as necessary.
- To act as caseworker on new, pending and existing applications from individuals and organisations, assessing online applications and subsequent actions. This ranges from taking up queries by letter, email or telephone, contacting referees and other support professionals and presenting cases to the Lawrence Atwell’s Charity Committee for a decision.
- To prepare and dispatch all outgoing mail/email, including photocopying meeting papers.
- To support a caseload of grant holders and monitoring their progress keeping accurate records of applications and payments
- To administer, monitor and evaluate existing grants, contacting grant recipients as needed and keeping them informed about the progress of their application
- To prepare and sign off payment requests and other financial documentation, ensuring that grants are paid in accordance with the Lawrence Atwell’s Charity Committee’s decisions and policy.
- To manage and accurately maintain database systems that will help administer and monitor the work of the Charity, developing these as appropriate.
- To ensure a comprehensive and accurate filing system is maintained for correspondence and data relating to the charities.
- To transfer records for archiving and as necessary.
- To delete files (manual and electronic) in accordance with any Data Protection Policy.
- To co-ordinate, attend and service Lawrence Atwell’s Charity Committee meetings, preparing agendas and original reports, taking minutes and circulating papers as required, with support from the Charities Officer.
- To produce reports and briefing papers for the Lawrence Atwell’s Charity Committee as directed.
- To be responsible for making grant recommendations in line with the Company’s policies and ethos, seeking support from the Charities Officer as appropriate.
- To participate in and support periodic strategic reviews of the Charities work and support the implementation of any recommendations.
- To undertake necessary research into matters that influence the development of the charities’ work, ensuring that relevant legislation and best practice are followed where appropriate.
- To build and maintain links with representatives of other organisations undertaking related work, setting up and attending meetings when relevant.
- To respond to potential new partners in need of a grant-making service, carrying out desk research to support the scoping of new project ideas
- To draft reports and briefings, producing copy for relevant websites, newsletters and publications.
- To respond to research and information enquiries from colleagues, members and external organisations
- To liaise with other team members within the Charities Section and Skinners’ Company.
- To attend training relevant to the role; to participate in supervision from the Charities Officer and annual appraisal.
- To undertake any other administrative duty as reasonably required
- To input accurate information.
- Make the best use of the IT system to achieve the required targets.
- Proficiency in MS Office (Word, Outlook, Excel and PowerPoint).
- Ensure Lawrence Atwell’s Charity requirements, in respect of the Data Protection Act, are complied with in respect of the post held. Ensure that correct procedures are followed with regard to computer equipment
- To produce performance reports for internal purposes.
- Experience of having worked in the charity sector with 3-5 years’ experience in education grant management.
- Experience of working with confidential and sensitive personal information.
- Experience of working with people from diverse cultural backgrounds.
- Experience of working with young people in areas that may include: health, education or criminal justice.
- Ability to communicate effectively with Members of the Committee, staff at all levels, beneficiaries and representatives from other organisations.
- Successful candidates will demonstrate strong analytical and project management skills.
- The ability to manage multiple tasks, prioritise effectively and meet deadlines.
- Motivated and self-confident, with the ability to work independently and take initiative.
- Participate as a team member and follow tasks through to completion.
- Flexible approach and willingness to accommodate last-minute changes.
- Positive “can-do” attitude and strong interpersonal skills.
- Having a passion for the charity sector will be important.
- Graduate level capability.
Please email CV to firstname.lastname@example.org
If you have any queries, please contact Carmel Miedziolka 07730 525563